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Business OS for Nonprofits & NGOs

Give your nonprofit more time for the people behind your mission.

Bring program activities, partner commitments, team coordination and expense records into one business OS. Your people and AI agents share the context to keep delivery moving.

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Your team and AI agents can’t see the whole program when activities, partner commitments and expense records are scattered across tools.

Keep the next activity, the person responsible and its records together so the team can spend more time on delivery.

Community Skills TeamWork / Community skills program
Task created

Community skills program

Partner workshop checklist

LeoDue Friday

From the brief

  • Confirm the venue
  • Prepare workshop materials
  • Send the partner agenda

Task and 3 subtasks created

ChatGPTwith BOSS*
You

Create the partner workshop checklist for Community skills program. Leo owns it, due Friday. Add venue confirmation, materials and partner agenda as subtasks.

ChatGPT

Created Partner workshop checklist for Leo, due Friday, with a brief and three preparation subtasks.

✓ Task and 3 subtasks created
BOSS* connected
Community Skills TeamWork / Community skills program
Handover complete

Community skills program

Partner workshop coordination

LeoDue Friday

Everything Leo needs

  • Confirm the venue booking
  • Check workshop materials
  • Confirm the partner agenda

Owner and deadline updated

ChatGPTwith BOSS*
You

Elena is away. Assign the partner workshop coordination to Leo and keep the Friday deadline.

ChatGPT

Leo now owns Partner workshop coordination, due Friday, with the partner notes attached to the task.

✓ Owner and deadline updated
BOSS* connected
Community Skills TeamMoney / Community skills program
Expense recorded

Community skills program

Workshop materials

$360.00

Category
Workshop materials
Project
Community skills program

The expense stays with the work it belongs to.

Project expense recorded

ChatGPTwith BOSS*
You

Record $360 for workshop materials against Community skills program.

ChatGPT

Recorded a $360 materials expense against Community skills program.

✓ Project expense recorded
BOSS* connected
Community Skills TeamPeople / Community skills program
Assigned work loaded

Community skills program

Leo’s next actions

3 open tasks

  • Partner workshop checklist In progress
  • Partner workshop coordination
  • Send the partner agenda

Assigned work loaded

ChatGPTwith BOSS*
You

What does Leo have on his list for Community skills program?

ChatGPT

Leo has three open tasks: Partner workshop checklist, Partner workshop coordination, Send the partner agenda. Partner workshop checklist is in progress.

✓ Assigned work loaded
BOSS* connected

Start with your next program activity.

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Works with all connected AI toolsChatGPTClaudeCodexCursorGemini CLIGitHub CopilotWindsurfCline
Model optionality.
Switch AI models without rebuilding your workflows. Your business context stays in Aqtos.
Faster setup.
Reuse integrations and permissions for each new AI workflow, instead of setting them up again.
Shared company knowledge.
Your team and AI use the same projects, clients and finances, without re-entering the details.
Role-based permissions.
AI uses each employee’s permissions. It can only view or change what their role allows.
Company-owned knowledge.
Your business records and shared history stay in Aqtos.

Sound familiar?

The questions that take time away from the program.

They’re reasonable questions. Answering them shouldn’t take half your afternoon.

“Who's making sure this activity is ready?”

Program director

“Where are the receipts for this program?”

Program coordinator

“What did we promise the partner after our last meeting?”

Operations lead

Aqtos BOSS* helps nonprofits and NGOs coordinate program delivery through project tasks, partner records, team handovers and expenses. It keeps the operating records useful when preparing internal reviews and stakeholder updates.

Some of the features you get with Aqtos BOSS*:

View all features

We’ve all been there

BOSS* helps you quiet the noise
and spend less of your day switching tools.

You open the inbox, then a task spreadsheet, then the chat where the latest decision was made. The work is there, but your nonprofit still has to piece it together before anyone can take the next step.

Too many places to keep up.

Your nonprofit works better
when everything connects.

BOSS* by Aqtos consolidates your company into one easy-to-use business operating system. That allows you to run your daily business operations the way you always imagined, in one central place and with your team and AI agents on the same page.

We handle the details: security, permissions, data organization and provide the right context. You get an AI-ready organization and a company brain that knows more with every project, client and invoice.

Build your company brainFree analysis

Program delivery

Turn the program plan into owned activities.

Break each workshop, visit or delivery into the work needed to make it happen. Assign an owner and date, and keep partner follow-ups with the project so commitments do not live only in meeting notes.

Use these BOSS* features

Project boardsTasks and subtasksPartner contact records
Start with your next project
Community Skills Team

Create the partner workshop checklist for Community skills program. Leo owns it, due Friday. Add venue confirmation, materials and partner agenda as subtasks. Created Partner workshop checklist for Leo, due Friday, with a brief and three preparation subtasks.

Project expense records

Keep expense evidence close to the activity.

Record the cost against the program project and retain the receipt details. Use those records when preparing the internal budget review or gathering information for a funder update.

Use these BOSS* features

Project expensesReceipt captureProject budgets
See it with your team
Community Skills Team

Record $360 for workshop materials against Community skills program. Recorded a $360 materials expense against Community skills program.

Team coordination

Hand over the partner work clearly.

Keep the agreed next action, partner discussion and due date together. Review assigned work and planned leave before moving an activity to another coordinator.

Use these BOSS* features

Task discussionsTeam SyncLeave and task assignments
Get a nonprofit demo
Community Skills Team

Elena is away. Assign the partner workshop coordination to Leo and keep the Friday deadline. Leo now owns Partner workshop coordination, due Friday, with the partner notes attached to the task.

Keep your nonprofit aligned around the work that matters.

Share program news, gather team input and recognize the people making it happen. Personalized feeds keep relevant updates in view, based on each person’s role and access.

  • Share ideas and celebrate wins
  • Get the team’s input with a quick poll
  • Pin announcements and see who’s read them
Explore team communicationSee it with your team
Company announcementPinned
Program briefing on Thursday

Review the session plan and volunteer handover notes before the briefing.

8 5 3 117 people reacted
Keep everyone in the loop
Community Skills Team
Good morning, LeoYour personalized feed
For you

Riley updated the session planCommunity skills · Program update

Happy birthday, Clara!

A little celebration in the working day.

2Elena and Riley2 comments

ElenaHappy birthday, Clara! 🎉

RileyCake in the kitchen? I’m in.

Elena’s time off was approvedPeople · Thursday and Friday

Clara · Personal post

Thank you to everyone who helped with today’s session. I’ve shared the team’s suggestions for next time.

♡ 83 comments
Team poll12 votes
Which team session would be most useful?
Volunteer handovers67%
Program learnings33%

Connected to the way your nonprofit works

Connect BOSS* to the tools your nonprofit already uses.

Turn a partner registration into a contact, a confirmed workshop into a preparation task, and an approved materials receipt into a program expense. Connect the operational handoffs in n8n alongside your donor and reporting systems.

Connect with 1,000+ apps and services through n8n, or extend a workflow to your own systems through their APIs. Open up new possibilities for the way your nonprofit works.

Explore Aqtos on n8n Talk through your workflow
n8nVerified by n8n

Built and maintained by Aqtos, an n8n integration partner, and verified by n8n.

In Aqtos BOSS*
Partner registration receivedCommunity skills workshop
Create a contactAdd the workshop partner
Workshop date confirmedVenue + materials + agenda
Create a taskPrepare the partner workshop
Materials receipt approvedCommunity program · $360
Create an expenseRecord workshop supplies
See the verified integration on n8n

More ways to keep your nonprofit connected

SlackProject updates for your teamGitHubDevelopment tied to client projects
View all integrations

From our customers

What teams say about BOSS*

“Aqtos has revolutionized the way we operate as a growing startup by consolidating our CRM, finances, task planning, project management, and HR into one central platform. The project management module stands out as the best we’ve tested…”

Momir PolenakovikjOperations Manager, Synapse Aviation

“Aqtos has been a game-changer for consolidating tasks and communication within our office, ensuring everything stays organized and efficient. The public board feature has been particularly impactful, allowing our clients to view and track requests in real-time.”

Dejan AleksovLawyer, ALME Law

The cost of separate subscriptions

What do 10 seats actually cost?

Compare the tools your nonprofit uses with one connected business OS. Eligible nonprofit discounts are included below.

Separate subscriptions USD / year
Subscription and monthly rateAnnual cost in USD
Asana Starter10 seats × $10.99 / month before discount50% nonprofit discount $659.40
Slack Pro10 seats × $7.25 / month before discountFree Pro upgrade for eligible nonprofits $0.00
Toggl Starter10 seats × $9.00 / month before discountTypical nonprofit discount: 30–50% $540.00–$756.00
Your stack total$1,199.40–$1,415.40

Each tool is priced for your whole team.

USD, billed annually. Paid plans for your whole team. Free plans and discounts can change the comparison.

Prices and calculation details

Prices checked 6 October 2026. Vendor names above link to their pricing pages.

Asana Starter $10.99, Slack Pro $7.25, Toggl Starter $9.00 per paid seat per month on annual billing. Each row is paid seats × monthly rate × 12, with the discount assumptions below applied.

Asana offers 2–5 individual seats, then blocks of 5 up to 30, and blocks of 10 up to 100, under its published seat bands. The other tools use the selected team size.

This example assumes every seat stays active for the full year.

For eligible nonprofits: Asana 50% off, Slack Pro free for teams up to 250, and Toggl typically 30–50% off. Approval is required; fees may apply and Toggl discounts need renewal. Your eligibility and final quote determine the actual cost.

Aqtos BOSS* is $96 per user per year, with a minimum of 5 users. Only people with login access count; AI agents are unlimited. Taxes, promotions, add-ons and separate AI-provider subscriptions are excluded. These are different products with different features; this compares subscription costs, not identical plans.

Before you move your work

Questions nonprofit teams ask.

How can a nonprofit use BOSS* for program management?

Create a project for the program, then turn each activity into assigned tasks with dates and checklists. Keep partner contacts, discussions and related expenses together so the team can follow what has been delivered and what still needs attention.

Can we keep grant-project expenses and receipts organized?

Yes. Associate expenses with the relevant program project and keep the receipt details with the record. These records can support your preparation; match them to your funder's required categories, evidence and reporting format before submitting a report.

Does BOSS* replace grant accounting or donor-management software?

BOSS* supports program delivery and everyday operations. Dedicated fund accounting, donation processing, fundraising and funder-specific reports are separate requirements to review against your existing systems.

How can we coordinate partner commitments across a small team?

Record the partner, agreed next action, owner and due date. Keep the discussion with the task and update ownership when someone is away, so the next coordinator can see what was promised.

What should an NGO bring to a BOSS* demo?

Bring one active program, its next activity, the people responsible and an example expense or reporting checklist. Use those details to test the program workflow and identify any specialist reporting or access requirements.

Explore the workflowProject management Clients & CRM Expense management Team availability

In good company

A few of the teams already working with Aqtos.

  • IWM Network
  • CTRL+ALT+DEL
  • Zikol
  • Synapse Aviation
  • ALME Law
  • Glitch Agency
  • Sportlife
  • Xessable
  • FINKI, Faculty of Computer Science and Engineering

Bring one real project

See how BOSS* would handle your next program activity.

Walk through its deliverables, team responsibilities and expense records.

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