Business OS for Creative & digital agencies
Bring client projects, your team and your finances into one business OS. Everyone knows what needs to happen next, and your AI agents have the context to help you get it done.
Bring client briefs, deadlines and budgets together, so your team stays aligned and your AI agents can actually help.
Website Revamp
LeoDue FridayFrom the brief
Task and 3 subtasks created
ChatGPTwith BOSS*Add the summer landing page to Website Revamp for Leo, due Friday. Include copy, design review and tracking checks.
Leo has the landing page, due Friday. I’ve added all three checks as subtasks, with the client brief on the task.
✓ Task and 3 subtasks created
EcoMagic Services
LeoDue FridayEverything Leo needs
Owner and deadline updated
ChatGPTwith BOSS*Elena’s away. Give Leo the EcoMagic presentation and move the deadline to Friday.
Leo now owns the presentation, due Friday. The brief and client comments are still attached, so he can pick up where Elena left off.
✓ Owner and deadline updated
Summer PPC campaign
$2,500.00
Media spend is separate from your agency fee.
Expense and review task created
ChatGPTwith BOSS*Log $2,500 of Google PPC spend on the summer campaign, then add a review against the $5,000 media allowance.
Recorded on Summer PPC campaign, with a budget review task added. The $5,000 media allowance stays separate from your agency fee.
✓ Expense and review task created
EcoMagic Services
$1,200.00
Invoice INV-2048
Payment follow-up created
ChatGPTwith BOSS*Has EcoMagic paid invoice INV-2048? If it’s unpaid, add a task for me to follow up tomorrow.
The $1,200 invoice is still unpaid. I’ve added a follow-up task to your list for tomorrow, linked to EcoMagic.
✓ Payment follow-up createdPut your next client brief to work.
ChatGPT
Claude
Codex
Cursor
Gemini CLI
GitHub Copilot
Windsurf
ClineSound familiar?
They’re reasonable questions. Answering them shouldn’t take half your afternoon.
“Which clients are actually making us money?”
Agency owner“Can we take on another project next week?”
Account director“Why am I opening four tools to chase one invoice?”
Project managerWith BOSS*, the answer is already connected to the work. Your client briefs, assigned tasks, recorded time, expenses and invoices live in one agency workspace, so you can check the details and decide what needs to happen next.
We’ve all been there
You sit down to work. Coffee next to you. First, you check the inbox. Then you open the task spreadsheet and the three chat platforms where work is happening, while searching the drive for the document you need. There is a better way.
Built around your business
Consolidate your agency into one easy-to-use business operating system. Then operate it the way you always imagined, with teams and AI agents.
One connected workspace.Client requests
Put the brief and client comments beside the deliverable. Give copy, design and launch checks an owner and a deadline, so an account manager can see what needs a response before promising a delivery date.
Give Leo the summer landing page and set the review for Friday. Leo has the brief, three checks and a Friday review.
Team commitments
Check the team's assigned work and planned leave before booking the next client review. Move the task, owner and date together when a designer or account lead needs cover.
Elena’s away. Move the EcoMagic presentation to Leo for Friday. Leo now owns the presentation. The client brief stays with it.
Project money
Compare the agreed scope with recorded time, production costs and invoices. Keep media spend separate from the agency fee so a campaign's budget review starts with the right figures.
Log $2,500 of Google PPC spend against the $5,000 media allowance. Spend recorded. There’s $2,500 left in the media allowance.
Your team, on the same page
Campaign decisions, studio news and quick team questions belong alongside the work. Give everyone a personalized feed based on their role and access, so the updates that matter are easier to catch.
Share an idea, ask a question or recognize a teammate.
Collect the team’s input without another meeting.
Keep official updates pinned and trackable.
The revised launch brief is ready. Please read it before the client review.
In BOSS*, teammates mark announcements as read. You can see who’s caught up and follow up with anyone who hasn’t.
Riley updated the landing-page briefWebsite Revamp · Client work
A little celebration in the working day.
Elena and Riley2 commentsRileyCake in the kitchen? I’m in.
Elena’s time off was approvedPeople · Thursday and Friday
Clara · Personal postThe client loved the new direction. Thanks to everyone who helped turn the feedback around.
Connected to the way your agency works
Turn a website redesign inquiry into a sales lead, an approved campaign brief into a production task, and a freelancer’s invoice into an expense. Build the handoffs in n8n so your team can keep client work moving without retyping the details.
Connect with 1,000+ apps and services through n8n, or extend a workflow to your own systems through their APIs. Open up new possibilities for the way your agency works.
Built and maintained by Aqtos, an n8n integration partner, and verified by n8n.
More ways to keep your agency connected
View all integrationsFrom our customers
“Aqtos has revolutionized the way we operate as a growing startup by consolidating our CRM, finances, task planning, project management, and HR into one central platform. The project management module stands out as the best we’ve tested…”
Momir PolenakovikjOperations Manager, Synapse Aviation
“Aqtos has been a game-changer for consolidating tasks and communication within our office, ensuring everything stays organized and efficient. The public board feature has been particularly impactful, allowing our clients to view and track requests in real-time.”
Dejan AleksovLawyer, ALME Law
The cost of separate subscriptions
Compare the tools your agency uses with one connected business OS.
| Subscription and monthly rate | Annual cost in USD |
|---|---|
 Asana Starter15 seats × $10.99 / month |
$1,978.20 |
 Slack Pro15 seats × $7.25 / month |
$1,305.00 |
 Toggl Starter15 seats × $9.00 / month |
$1,620.00 |
| Your stack total | $4,903.20 |
Each tool is priced for your whole team.
USD, billed annually. Paid plans for your whole team. Free plans and discounts can change the comparison.
Prices checked 6 October 2026. Vendor names above link to their pricing pages.
Asana Starter $10.99, Slack Pro $7.25, Toggl Starter $9.00 per paid seat per month on annual billing. Each row is paid seats × monthly rate × 12.
Asana offers 2–5 individual seats, then blocks of 5 up to 30, and blocks of 10 up to 100, under its published seat bands. The other tools use the selected team size.
This example assumes every seat stays active for the full year.
Aqtos BOSS* Pro is $1,552 per year for up to 100 users. Taxes, promotions, add-ons and separate AI-provider subscriptions are excluded. These are different products with different features; this compares subscription costs, not identical plans.
Before you move your work
Client requests, project delivery, team assignments and the time and money behind the work. BOSS* combines client records, tasks, team coordination, time tracking, expenses and invoices, so account and delivery teams can work from the same project context.
BOSS* brings together recorded time, project budgets, expenses and invoice records for that review. Compare the client fee with delivery effort and costs, including your staff rates and overheads. Revenue or hours used alone do not tell you whether the client is profitable.
Review assigned tasks, deadlines and planned leave before committing new work. Team Sync helps you see what colleagues are working on; use that context with the team to decide who can take another deliverable and what needs to move.
Use a client-linked project for each engagement, with tasks for recurring deliverables or a defined project scope. Track time and relevant expenses against the work. For PPC, record media spend separately from agency fees; the illustrated workflow does not require an ad-platform connection.
With BOSS* connected to an AI tool such as ChatGPT or Claude, you can turn a brief into assigned tasks, hand over work, record campaign expenses and create invoice follow-ups. Your agent works with the records and permissions available in your account. The examples above use a demo workspace with sample briefs and amounts.
In good company
A few of the teams already working with Aqtos.
Bring one real project
Bring a project you’re working on. We’ll walk through the brief, team handover and budget with you.
Prefer to explore yourself? Start FREE Trial
n8n
ElenaHappy birthday, Clara! 🎉