Aqtos BOSS · Expense management
Turn receipts into expenses your team can review.
Aqtos BOSS is expense management software for teams that want receipts, project costs and financial operations in one workspace. Upload a receipt or enter an expense manually, check the details and keep the record connected to the work it supports.
14-day trial · Credit card required. View current pricing.
Example workflow
From receipt to an organized expense
Keep spending records clear and useful
Capture receipt details
Upload a receipt as an image or PDF and use AI-assisted extraction to bring its details into the expense workflow. Review the result against the receipt before relying on it.
Add expenses manually
Record an expense manually when that is the right way to capture it. Keep the relevant details together so the record can be reviewed later.
Connect spending with projects
Associate expenses with a project and choose whether to include them in profit-and-loss reporting. This gives an operational cost more context than an isolated receipt.
Put it to work
Build a routine that keeps receipts from piling up
- Capture the receipt when the expense occurs, using an image or PDF, or start with manual expense entry.
- Review the extracted or entered details against the original document and correct anything that needs attention.
- Associate the expense with the relevant project when it belongs to specific client or delivery work.
- Choose the appropriate P&L treatment in the workflow and review recorded expenses regularly with the person responsible for finances.
Useful for agencies, consultancies and growing service teams managing project-related spending. Agree internal ownership and record-keeping practices so the software supports a consistent expense process.
Frequently asked questions
Can Aqtos extract information from a receipt?
Yes. Aqtos BOSS supports AI-assisted expense entry from receipt images and PDFs. Check the extracted details against the original receipt before using the record.
Can I enter an expense without uploading a receipt?
Manual expense entry is available. Use it to record expense details when manual entry is the right fit for your workflow.
Can expenses be associated with projects?
Yes. Expenses can be associated with projects, helping your team understand the spending connected to a particular piece of work.
Can I control whether an expense appears in P&L?
The expense workflow includes a choice about whether to include an expense in profit-and-loss reporting. Use the setting consistently with your finance review process.
Explore connected workflows
Product detail: Receipt capture and expense workflow update.
Keep project spending in the same workspace as the work.
See how this workflow connects with projects, people and business operations in Aqtos BOSS.
Take the product tour