Business OS for Distributed teams
Keep project decisions, task owners, planned leave and costs in one business OS. The next person and your AI agents can pick up the work without another recap call.
Bring the brief, next action and responsible person together so work can move forward while the other team is offline.
Regional launch
LeoDue FridayFrom the brief
Task and 3 subtasks created
ChatGPTwith BOSS*Create Friday's Regional launch handover for Leo. Add a brief and subtasks to confirm partner details, check the onboarding pack and list open questions.
Created the launch handover for Leo, due Friday, with the brief and three checks.
✓ Task and 3 subtasks createdRegional launch
LeoDue FridayEverything Leo needs
Owner and deadline updated
ChatGPTwith BOSS*Elena is on leave. Move the Partner onboarding pack to Leo and keep the Friday deadline.
Leo now owns Partner onboarding pack. It remains due Friday, with the brief and discussion attached.
✓ Owner and deadline updatedRegional launch
$280.00
The expense stays with the work it belongs to.
Project expense recorded
ChatGPTwith BOSS*Record $280 for travel for regional partner visit against Regional launch.
Recorded the $280 expense against Regional launch.
✓ Project expense recordedRegional launch
3 open tasks
Assigned work loaded
ChatGPTwith BOSS*What's on Leo's task list for the Regional launch?
Leo has three open tasks: confirm partner details, check the onboarding pack and prepare the Friday handover. The onboarding pack is in progress.
✓ Assigned work loadedStart with a handover between teams.
ChatGPT
Claude
Codex
Cursor
Gemini CLI
GitHub Copilot
Windsurf
ClineSound familiar?
They’re reasonable questions. Answering them shouldn’t take half your afternoon.
“What changed while I was offline?”
Operations lead“Who's taking this over before I sign off?”
Regional lead“Why did we assign this to someone who's on leave?”
Project managerAqtos BOSS* helps remote, hybrid and distributed teams coordinate work through shared tasks, discussions, team updates and leave records. People can see the next action without reconstructing it from separate conversations.
We’ve all been there
You open the inbox, then a task spreadsheet, then the chat where the latest decision was made. The work is there, but your distributed team still has to piece it together before anyone can take the next step.
Built around your business
Consolidate your distributed team into one easy-to-use business operating system. Then operate it the way you always imagined, with teams and AI agents.
One connected workspace.Async handover
Leave the current state, the blocker and the next action on the task. A colleague starting later can pick it up from that context, with a clear owner and due date.
Create Friday's Regional launch handover for Leo. Add a brief and subtasks to confirm partner details, check the onboarding pack and list open questions. Created the launch handover for Leo, due Friday, with the brief and three checks.
Availability
Look at assigned tasks and planned leave together before arranging cover. Team Sync supports the conversation about what someone is working on; the team still decides what can fit.
Elena is on leave. Move the Partner onboarding pack to Leo and keep the Friday deadline. Leo now owns Partner onboarding pack. It remains due Friday, with the brief and discussion attached.
Shared decisions
Use the company feed for shared announcements and the project discussion for delivery decisions. Put follow-up actions into assigned tasks so the update results in work someone owns.
Add a follow-up to Regional launch: Confirm partner details, assigned to Leo for Friday. Keep the decision in the task brief. The follow-up has an owner and Friday deadline. The decision stays with the task for the next team.
Your team, on the same page
Give people a clear place to catch up when their day begins. Personalized feeds bring relevant work and company news together, while posts and polls make room for everyone’s input.
Share an idea, ask a question or recognize a teammate.
Collect the team’s input without another meeting.
Keep official updates pinned and trackable.
Review the handover notes before your region starts the next shift.
In BOSS*, teammates mark announcements as read. You can see who’s caught up and follow up with anyone who hasn’t.
Riley shared the regional handoverRegional launch · Team update
A little celebration in the working day.
Elena and Riley2 commentsRileyCake in the kitchen? I’m in.
Elena’s time off was approvedPeople · Thursday and Friday
Clara · Personal postWrapping up for the day. The launch checklist is updated, and the next team has the decisions and open questions.
Connected to the way your distributed team works
Turn an approved regional request into a task, a new partner form into a contact, and an approved travel receipt into a project expense. Use n8n to connect the systems across your locations.
Connect with 1,000+ apps and services through n8n, or extend a workflow to your own systems through their APIs. Open up new possibilities for the way your distributed team works.
Built and maintained by Aqtos, an n8n integration partner, and verified by n8n.
More ways to keep your distributed team connected
View all integrationsFrom our customers
“Aqtos has revolutionized the way we operate as a growing startup by consolidating our CRM, finances, task planning, project management, and HR into one central platform. The project management module stands out as the best we’ve tested…”
Momir PolenakovikjOperations Manager, Synapse Aviation
“Aqtos has been a game-changer for consolidating tasks and communication within our office, ensuring everything stays organized and efficient. The public board feature has been particularly impactful, allowing our clients to view and track requests in real-time.”
Dejan AleksovLawyer, ALME Law
The cost of separate subscriptions
Compare the tools your distributed team uses with one connected business OS.
| Subscription and monthly rate | Annual cost in USD |
|---|---|
 Asana Starter25 seats × $10.99 / month |
$3,297.00 |
 Slack Pro25 seats × $7.25 / month |
$2,175.00 |
 Toggl Starter25 seats × $9.00 / month |
$2,700.00 |
| Your stack total | $8,172.00 |
Each tool is priced for your whole team.
USD, billed annually. Paid plans for your whole team. Free plans and discounts can change the comparison.
Prices checked 6 October 2026. Vendor names above link to their pricing pages.
Asana Starter $10.99, Slack Pro $7.25, Toggl Starter $9.00 per paid seat per month on annual billing. Each row is paid seats × monthly rate × 12.
Asana offers 2–5 individual seats, then blocks of 5 up to 30, and blocks of 10 up to 100, under its published seat bands. The other tools use the selected team size.
This example assumes every seat stays active for the full year.
Aqtos BOSS* Pro is $1,552 per year for up to 100 users. Taxes, promotions, add-ons and separate AI-provider subscriptions are excluded. These are different products with different features; this compares subscription costs, not identical plans.
Before you move your work
Yes. Remote and hybrid teams can use shared projects, task ownership, discussions and people records to coordinate work. The same setup also helps work move between offices or departments.
Keep the brief, current status, decisions and next action with the task. Colleagues can read that context when they start work and update the same record, reducing the need to reconstruct a handover from messages.
Use recorded leave and team information when planning a handover. Review assigned work as well: a person being present does not by itself show how much additional work they can take.
You can decide where each type of conversation belongs. BOSS* provides company communication and task discussions, and a Slack integration is available. Keep delivery decisions on the relevant task so they remain useful after the conversation.
Test a workflow that crosses two teams, including permissions, handovers and required integrations. Pro covers up to 100 users; larger teams can discuss custom configuration and on-premise deployment with Aqtos.
In good company
A few of the teams already working with Aqtos.
Bring one real project
See how the brief, owner and planned leave help the next person pick up the work.
Prefer to explore yourself? Start FREE Trial
n8n
ElenaHappy birthday, Clara! 🎉