Business OS for Media & content teams
Keep commissions, editorial handovers, contributor costs and deadlines in one business OS. Your team and AI agents share the production context while you keep your editing and publishing tools.
Keep the commission, edit rounds and production costs together so the next person knows what is ready and what needs work.
October issue
LeoDue FridayFrom the brief
Task and 3 subtasks created
ChatGPTwith BOSS*Create City after dark for October issue. Leo owns it, due Friday. Add a brief and subtasks for source notes, copy edit and image captions.
Added City after dark to October issue, assigned to Leo for Friday, with the brief and three production subtasks.
✓ Task and 3 subtasks createdOctober issue
LeoDue FridayEverything Leo needs
Owner and deadline updated
ChatGPTwith BOSS*Elena is away. Move the City after dark copy edit to Leo and keep Friday's deadline.
Leo now owns the copy edit, due Friday. The brief and review notes remain attached.
✓ Owner and deadline updatedOctober issue
$450.00
The expense stays with the work it belongs to.
Project expense recorded
ChatGPTwith BOSS*Add the $450 photography expense to October issue for City after dark.
Recorded a $450 photography expense against October issue, with City after dark in the description.
✓ Project expense recordedOctober issue
$1,200.00
Invoice INV-2048
Invoice follow-up assigned
ChatGPTwith BOSS*Is Field Notes’s invoice INV-2048 paid? If it’s still open, add a follow-up for tomorrow.
INV-2048 is recorded as unpaid: $1,200. A follow-up task is set for tomorrow.
✓ Invoice follow-up assignedStart with your next production brief.
ChatGPT
Claude
Codex
Cursor
Gemini CLI
GitHub Copilot
Windsurf
ClineSound familiar?
They’re reasonable questions. Answering them shouldn’t take half your afternoon.
“What's holding this piece up?”
Editor“Which version of the brief is the editor working from?”
Production lead“How much have we spent getting this issue out?”
Commissioning editorAqtos BOSS* helps media and content teams manage editorial production with assigned tasks, review stages, discussions, time and project expenses. Teams can coordinate articles, newsletters, video and branded content before handing the finished work to their publishing tools.
We’ve all been there
You open the inbox, then a task spreadsheet, then the chat where the latest decision was made. The work is there, but your content team still has to piece it together before anyone can take the next step.
Built around your business
Consolidate your content team into one easy-to-use business operating system. Then operate it the way you always imagined, with teams and AI agents.
One connected workspace.Production handoffs
Keep the angle, format and deadline on the assignment. Break research, writing and visual production into tasks, then use the board to see which pieces need an editor or a final check.
Create City after dark for October issue. Leo owns it, due Friday. Add a brief and subtasks for source notes, copy edit and image captions. Added City after dark to October issue, assigned to Leo for Friday, with the brief and three production subtasks.
Review rounds
Record review notes and outstanding changes in the task discussion. When an editor is away, hand the task to the next person with the brief and notes still attached.
Elena is away. Move the City after dark copy edit to Leo and keep Friday's deadline. Leo now owns the copy edit, due Friday. The brief and review notes remain attached.
Production costs
Record photography, freelance and other production expenses against the relevant project. Review those costs alongside recorded effort before setting the next commission's budget.
Add the $450 photography expense to October issue for City after dark. Recorded a $450 photography expense against October issue, with City after dark in the description.
Your team, on the same page
Editorial plans, production changes and company news move quickly. Bring them into personalized feeds, alongside posts and polls that keep the whole team part of the conversation.
Share an idea, ask a question or recognize a teammate.
Collect the team’s input without another meeting.
Keep official updates pinned and trackable.
Please add final edits and open questions before the editorial review.
In BOSS*, teammates mark announcements as read. You can see who’s caught up and follow up with anyone who hasn’t.
Riley updated the editorial briefOctober issue · Production update
A little celebration in the working day.
Elena and Riley2 commentsRileyCake in the kitchen? I’m in.
Elena’s time off was approvedPeople · Thursday and Friday
Clara · Personal postThe interview delivered a great new angle. I’ve added the notes for everyone working on the story.
Connected to the way your content team works
Turn an approved commission into a production task, a sponsorship inquiry into a lead, and a contributor invoice into an issue expense. Use n8n to connect the work around your publishing tools.
Connect with 1,000+ apps and services through n8n, or extend a workflow to your own systems through their APIs. Open up new possibilities for the way your content team works.
Built and maintained by Aqtos, an n8n integration partner, and verified by n8n.
More ways to keep your content team connected
View all integrationsFrom our customers
“Aqtos has revolutionized the way we operate as a growing startup by consolidating our CRM, finances, task planning, project management, and HR into one central platform. The project management module stands out as the best we’ve tested…”
Momir PolenakovikjOperations Manager, Synapse Aviation
“Aqtos has been a game-changer for consolidating tasks and communication within our office, ensuring everything stays organized and efficient. The public board feature has been particularly impactful, allowing our clients to view and track requests in real-time.”
Dejan AleksovLawyer, ALME Law
The cost of separate subscriptions
Compare the tools your content team uses with one connected business OS.
| Subscription and monthly rate | Annual cost in USD |
|---|---|
 Trello Premium12 seats × $10.00 / month |
$1,440.00 |
 Slack Pro12 seats × $7.25 / month |
$1,044.00 |
 Toggl Starter12 seats × $9.00 / month |
$1,296.00 |
| Your stack total | $3,780.00 |
Each tool is priced for your whole team.
USD, billed annually. Paid plans for your whole team. Free plans and discounts can change the comparison.
Prices checked 6 October 2026. Vendor names above link to their pricing pages.
Trello Premium $10.00, Slack Pro $7.25, Toggl Starter $9.00 per paid seat per month on annual billing. Each row is paid seats × monthly rate × 12.
Trello, Slack and Toggl use the selected team size.
This example assumes every seat stays active for the full year.
Aqtos BOSS* Pro is $1,552 per year for up to 100 users. Taxes, promotions, add-ons and separate AI-provider subscriptions are excluded. These are different products with different features; this compares subscription costs, not identical plans.
Before you move your work
It helps a team move a piece from assignment through production and review. In BOSS*, keep the brief, owner, deadline and review discussion with the work, and use tasks and subtasks for the checks each format needs.
Yes. Create a project for an issue, series or campaign, then define the tasks for each format. An article may need research, writing and editing; a video may need scripting, production and review.
The workflow shown here coordinates production and review. Use your CMS, video platform and publishing tools for distribution, and make the final handover an explicit task in BOSS*.
Put review notes, questions and requested changes in the task discussion. Keep the brief and relevant attachments with that task so the next writer, designer or editor can follow the same context.
Record production expenses against the project and log the team's time. Review those records with the agreed budget and, for client work, the invoice or fee before planning the next production cycle.
In good company
A few of the teams already working with Aqtos.
Bring one real project
See the assignment, review rounds and production costs together in BOSS*.
Prefer to explore yourself? Start FREE Trial
n8n
ElenaHappy birthday, Clara! 🎉