Set the baseline
Agree the scope, estimated effort and budget before delivery starts. Give the team a shared reference for deciding when the plan needs attention.
Explore projects →SEE THE COST WHILE THE WORK IS HAPPENING
Project budgets belong beside the project.
Aqtos connects project work with budgets, time tracking and financial records. Review planned hours against the effort being logged, then check the expenses and invoices that complete the picture.
Connect the plan to the work.
Record the effort
Log time against tasks and projects so the review reflects the work being done. Consistent records make the comparison useful.
Explore time tracking →Review the money
Keep expenses and invoices in the same business workspace, and use the project context to review the cost of delivery.
Explore finances →A simple budget review.
Illustrative project · Website delivery
100 hours planned.
60 hours recorded.
60% of the hours budget has been used. There are 40 planned hours left.
Illustrative numbers, not customer results or a product screenshot.
Ask what the numbers mean.
If 60% of the hours are used but much of the agreed scope remains, review the remaining estimate. Discuss scope, staffing or delivery priorities while there is still time to act.
Budget consumption is not the same as percent complete. Check task progress and financial commitments before drawing a conclusion.
Make the review a habit.
- Agree the estimate.
Use a consistent basis for the budget: hours, money or both. Record assumptions about scope and the people doing the work.
- Keep records current.
Ask the team to log time consistently. Record relevant expenses and keep the project’s financial context up to date.
- Compare actuals with what remains.
Review consumed hours alongside unfinished tasks and expected costs. Aqtos boards can display an hours-budget indicator; use it as the start of the conversation.
- Decide on the next action.
Clarify scope, revise estimates or discuss an additional charge with the client when needed. Keep the decision close to the project so the team shares the updated plan.
Project budget questions
Does tracking time tell us whether a project is profitable?
Time is one input. Profitability also depends on revenue, costs, rates and how your business allocates them. Check the financial records and your reporting requirements before treating an hours indicator as profit.
Can we manage invoices and expenses alongside projects?
Aqtos includes invoicing and expense workflows in the same business workspace. Confirm the project linking and reporting you need with a real example during the trial.
Is this useful for agencies and consultancies?
It is particularly relevant when the team delivers client work with limited time or an agreed budget. See the agency and consulting workflows.
Where should we start?
Choose one active project, agree a realistic baseline and begin recording time consistently. Review the results with the people responsible for delivery and billing.
Put it to work with your team.
Use a real project to see how Aqtos connects work, people and money. Need help with a particular workflow? Bring it to a demo.
14-day trial. Card required. Monthly Pro plan: $199 after the trial. Pricing details.
Sources and useful links
Reviewed September 6, 2026.